The purpose of this policy is to outline how Hardide Group (consisting of Hardide plc and Hardide Coatings Ltd) has established measures to protect your privacy and information rights.
YOUR RIGHTS
We recognise that you have rights as an individual (data subject), and that we have an obligation to uphold these.
This privacy notice aims to outline how we maintain these rights. In particular, it outlines:
– How we collect and process your information
– Why we do this
– How you can exercise your rights;
– Who to contact in the event you’re unhappy with our performance.
In certain circumstances, your information rights include:
| Right | Explanation |
|---|---|
| Right to be informed | This encompasses the obligation for us to be transparent in how we collect and use your personal data. |
| Right of access | You have the right to access your personal data and supplementary information. |
| Right to rectification | If the information we hold on you is inaccurate or incomplete, you can request we correct this. |
| Right to erasure | You can request we delete or remove personal data where there is no compelling reason us to continue processing |
| Right to restrict processing | You have the right to request we cease processing your data, if:
|
| Right to data portability | Where you have consented to our processing your data, or where the processing is necessary for us to deliver a contract, you can request a copy of that data be provided to a third party in electronic form. |
| Right to object | You have the right to object to our processing under certain circumstances. For example, you can object to:
|
| Rights relating to automated decision making including profiling | Where we apply automated decision making, we must
Information related to automated decision making is contained later in this notice. |
This privacy notice outlines how we are transparent in our processing. Please get in touch with us through the Data Protection Officer: Simon Hallam – shallam@hardide.com (Finance Director) to find out more or to exercise your information rights. Please refer to the ‘Contact Us’ Section below for further information.
INFORMATION WE COLLECT
Please find below a summary of the information we collect and how we use this to deliver services to you.
| When We Collect Personal Information | Why we collect this | How we process this |
|---|---|---|
| Commercial Enquiry or Customer/Client Information | We use the personal information you provide to consider your request and give a response in relation to specified requirements. In the process of doing this we may need to contact you. Enquires from the European market may be redirected to our agent in Germany. This forms the basis of our consent process. You have the right to withdraw consent at any time. (The definition of consent can be found in Article 4(11) of the GDPR ). | We process this information in order to respond to your enquiry and utilise the data to inform our understanding of the market. If you have consented, we may process your information in the future for and if appropriate may contact you. |
| Supplier Information | We utilise your information to place orders and to process supplies. In the course of doing this we may need to contact you. This requirement forms the basis of our legitimate interest and may also form part of the legal contractual obligation. | We process this information in order to respond to purchase supplies and utilise the data to pay suppliers. |
| Financial Alerts | As part of our lawful basis for processing the information you provide we consider your request and provide the corporate information you have asked for. In the process of doing this we may use your information to contact you in the future. This forms the basis of our consent process.
The provision of your personal data is not part of a statutory or contractual requirement or obligation and there are no consequences of failing to provide the personal data. |
We process this information in order to respond to your request for financial alerts and utilise the data to inform our understanding of the market. If you have consented, we may process your information in the future for and if appropriate may contact you. |
TRANSFER OF DATA
Both commercial enquiry and technical paper download information may be referred to our agents in the USA and Europe. The information is transferred for technical, commercial and marketing purposes. This information is only sent to Hardide employees in the USA and not to any third parties.
RETENTION OF DATA
Hardide Group retains information for up to seven (7) years from our point of last contact. This may be in connection with warranties or contractual obligations. We hold this information to support our legal and regulatory requirements. If you object to this retention, please contact us – details of how to get in touch are provided in the ‘Contact’ section.
SECURING YOUR INFORMATION
The internet is not a secure medium. At Hardide plc we are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
USE OF COOKIES
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies, including Google Analytics to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes. More information about Google Analytics cookies can be found here.
Contained within our website is a tracking code provided by Lead Forensics. This code enables Lead Forensics to track activity on the website and provide us with information on the IP address of the requesting computer, the date and duration of the user’s visit, and the web pages which the user visits.
The Lead Forensics tool uses IP tracking for identifying businesses and is not the same as cookies. The Lead Forensics tracking code only provides information that is readily available in the public domain. It does not, and cannot, provide individual, personal or sensitive data regarding who has visited our website. It provides information on what companies have visited our website by identifying them from their IP address. This data may be used by us to contact the business about their experience or for marketing purposes. We will not pass this data to third parties for any reason. More information can be found at www.leadforensics.com.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
CONTACT DETAILS
We recognise that you may have questions on how we process and/or store your data, or may want to change either the data we hold on you or how we communicate with you in the future.
If you were required to give consent for processing, you are free to withdraw that consent. To let us know this is the case email our Communications Manager, Jackie Robinson at jrobinson@hardide.com
If you have any questions in respect of this notice, or would like to exercise your rights as a data subject (for example, to correct data or to exercise your right to access):
Simon Hallam, as data controller, can be contacted as follows: shallam@hardide.com
If you are unhappy with the way in which we have responded to your query, or if you have a further complaint, The Information Commissioner’s Office can be contacted on 0303 123 1113 – Welsh Speakers: 029 2067 8400 e-mail: casework@ico.org.uk
